Snapshot of Shopo Operations!
Dear Sellers,
We hope you have received a set of operations rules, after your welcome and launch mail. We understand You and decided to take the shipping charges load, apart from all the exciting new and additional features. We believe this will enhance the operations process and provides an impeccable customer service.
Just to brush up, here are a few operation rules you have to keep in mind when it comes to Shopo operations rule.
1) Refund/Cancellation Processes - The customer will be refunded if Order delivery exceeds 10 days. We will be making this 7 days very soon!
In other cases these will be processed as mentioned below -
A. Customer does not like the product shipped - This is very subjective and seller needs to confirm if they are okay with it. If you do not wish to exchange a particular product please mention clearly in the Product Specifications for that product that this product will not be returnable. This will help us reduce the amount of dissatisfied customers. Shipping charges will be borne by Shopo under fair circumstances.
B. Shipped product is not the same as ordered by customer as in the color/size/some part is a variation of product. This is unacceptable unless customer is notified about the change as soon as the order is placed. In this case there will be an unconditional reverse pickup and it will have two effects -
1. Customer agrees to have another one shipped (time notified) - Seller will bear the cost of return shipment + new shipment. Shopo will bear the cost of first shipment.
2. Customer does not want a new one and wants a refund - Customer is refunded and money paid to seller with the return shipment cost deducted.
C. Seller shipped the wrong good. Eg, they shipped a luggage tag instead of phone cover.
In this case -
1. There will be another pickup and shipment for original item.
2. Seller will bear the return shipment and new shipment while Shopo will bear the original shipment.
D. Shipped item broken in transit
In this case -
1. Buyer gets to keep it or return it and we will ship a new product. Shopo will bear the cost of both products and all shipments.
2. Exchange or refund policy: Sellers needs to be explicit about if they are ok with replacements/returns in the Shipping policies on their store.
3. Please note that terracotta, glass and other fragile items need to be packed with extreme care, with multiple layers of bubble wrap and packed tightly in a cardboard box. Careless packing will lead to this issue being treated as a Case B.
2. Pickup scheduling/ follow up
A. Whenever an order is received, it has to be confirmed within 24 hours for whatever pickup date. Failing to confirm within 24 hours will result in a sms alert and also a mail alert and if it stands unconfirmed for the next 24 hours, the order will be cancelled for that shop and amount refunded the same day.
B. Beyond 12 noon, seller wont be able to confirm a pickup for the same day. 12 noon is when a software will run and all pickups for that day will be locked down.
C. There will be an sms sent as soon as pickup for seller is booked mentioning the time.
D. There will be a call right after pickup closing time to check if pickup happened. If seller doesn’t wish to be called please let ops team know at ops@shopo.in . We will use a sms information but that will inevitably result in followup delays. Our promise is all pickups will happen no matter what or seller will be notified one hour before his pickup closing time that it wont happen and a promise to do it next day.
3. AWB nbr info and internal tracking reference will be mandatory -
As Much as it is extra work, please MAKE SURE the Airway bill form is filled correctly either by you or the Fedex person! This will help solve most of the confusions and will also help us make your payments faster!
A. There is a field in Airway bill/Fedex invoice, which mentions internal tracking reference. Please fill your Shopo order numbers in that field.
B. There is a field in Airway bill which mentions ‘bills and duties payable by’ - Please select the “Third Party” option in this one! This will make sure the buyer does not have to pay the octroi charges!
C. Please note the Airway Bill numbers, and keep the airway bills with you till package is delivered! Sellers need to send back the Tracking numbers by next day 11AM max to ops@shopo.in !
SMS integration for pick up
We now have an Active sms channel and you can escalate missed pickups/awb numbers etc by sending an SMS. This could work easier than making a call or writing an email!
You can send <ORDER_NUMBER>; or <CUSTOMER_NAME> <AWB_NUMBER> by sms at the end of the day and our Ops team can update it. Kindly send the sms to 08880233322. And please remember to mention your Shop name!
All sms’es to the number will result in a new email to ops@shopo.in and we will do the needful.
For any queries on this information, feel free to send a mail us at ops@shopo.in if you might need any help with any of these points! We’ll be more than glad to help you out!
Happy Selling People :)